Manage profiles or identities in Outlook for MacLast Updated: July 29, 2019
If you use Outlook 2016 for Mac in more than one capacity, such as for your personal life and for work, you can set up Outlook to handle these different capacities by using profiles. A profile is associated with and stores a set of email messages, contacts, tasks, calendars, account settings, Scrapbook clips, and more.
Note: In Outlook 2011 for Mac, profiles were called identities.
The Outlook Profile Manager (previously called the Microsoft Database Utility) is installed as part of your Office installation, and it allows you to create new profiles, edit or delete profiles, and set your default profile. When you open Outlook, it always uses the default profile.
Add, change, or delete a profile
From Finder, open the Applications folder.
Ctrl+click or right-click Microsoft Outlook, and then select Show Package Contents.
Open Contents > SharedSupport, and then launch Outlook Profile Manager.
Do one of the following:
How to do
Create a new profile
Select the Create a new profile ( + Plus ) button, and then enter a name for the new profile.
Rename a profile
Double-click the profile, and then enter a new name for the profile.
Delete a profile
Select the profile that you want to remove, and then choose the Delete the selected profile button ( - minus )
Change the default profile
Highlight the profile that you want, access Set the default profile, and choose Set as Default. Restart Outlook for this change to take effect.